Severe weather poses significant risks for events, especially those held outdoors. With the increasing threats of lightning, high winds, and poor air quality from wildfire smoke, the notion of events taking place “rain or shine” is not acceptable and dangerous. Given the extreme weather patterns affecting the globe and the rising challenges and costs of insuring events against such conditions, incorporating weather planning into your workplace and event operations and emergency plans is imperative.

This bulletin aims to provide essential information on reasonably foreseeable weather hazards in BC, Canada, and offer guidance on the necessary requirements and best practices for severe weather planning and monitoring. Extreme weather events can be unpredictable, but proactive planning can mitigate their impact, ensuring the safety of attendees and staff.

Understanding and preparing for severe weather hazards is crucial for any event organizer. This includes monitoring weather forecasts, developing contingency plans, and ensuring all team members are trained on emergency procedures. While this bulletin focuses on weather planning, it does not cover comprehensive requirements related to emergency plans, event medical, security, or crowd management, risk assessments, exposure control plans (ECPs), or training and orientation for new or young workers.

By integrating weather planning into your emergency protocols, you can protect your event from unforeseen disruptions and prioritize the safety of everyone involved. Don’t leave your event’s success up to chance—plan ahead to stay ahead of weather risks. Implementing effective strategies will not only help in managing potential threats but also enhance the overall experience for your attendees by ensuring their safety and peace of mind.

Proactive weather planning is an essential aspect of modern event management. As weather patterns become increasingly unpredictable, taking the necessary steps to prepare for various conditions is a responsibility that cannot be ignored. By staying informed and prepared, you can navigate the challenges posed by weather and ensure your event remains successful and safe.